Grey Bear Privacy Statement 14/12/18 

Every care has been taken in the compilation and publication of the information on this website. However, Grey Bear Consultancy Ltd will not be held responsible for any loss, damage or inconvenience caused as a result of any inaccuracy or error within these pages.

Please also note that Grey Bear Consultancy Ltd is not responsible for the content or availability of any external sites to which it may include links.

Although you can copy any part of this web site to your own computer for your personal use, you may not copy or incorporate any of the material including any artwork, trademarks or logos available on the web site into any other work or use the material in any other public or commercial manner. That means you may not post or redistribute any portion of our website.

Grey Bear Consultancy Ltd retains full and complete title to any content on this site, including images, documents, downloadable documents and software. You must not copy, modify, reproduce, upload, transmit, distribute, reverse-engineer, disassemble or otherwise convert it to another form.

Grey Bear Consultancy Ltd site may contain links to other sites. Grey Bear Consultancy Ltd is not responsible for the privacy practices and/or the content of such Web sites.

Data Privacy Statement 

This website, www.greybearconsultancy.com, (hereinafter “website”) is provided by Grey Bear Consultancy Ltd (hereinafter “we”, “our” or “us”). We respect your privacy and are committed to protecting your information. The privacy policy below discloses our practices regarding information collection and usage solely for the website located at www.greybearconsultancy.com. If you are looking for further information on the provider of this website, please refer to our contact details at the end of this data privacy statement.

Handling of personal data 

At Grey Bear Consultancy Ltd., we believe transparency is the foundation of trustful collaboration. Below we will provide you with information on how we handle your personal data when you use our website. We handle your personal data because this is necessary to make certain functionalities of our website available and give you the best possible experience. Unless otherwise indicated, the legal basis for the handling of your personal data results from the fact that such handling is required to make available the functionalities of the Website requested by you (Art. 6(1)(b) General Data Protection Regulation).

Accessing our Website 

When you visit our Website, your browser will transfer certain data to our web server. This is done for technical reasons so that we can make the information you request available. In particular, the following data are collected, briefly stored and used:

• IP address

• Date and time of access

• Time zone difference to Greenwich Mean Time (GMT)

• Status of access/HTTP status code

• Transferred volume of data

• Website requesting access

• Browser, language settings, version of browser software operating system and surface

We will also store such data for a limited period of time so that we are able to initiate a tracking of personal data in the event of actual or attempted unauthorised access to our servers (Art. 6(1)(f) General Data Protection Regulation).

Setting of cookies 

What are cookies? 

Our website uses so-called “cookies”. Cookies are small text files that are stored in the memory of your terminal via your browser. They store certain information (for example your preferred language or site settings). Your browser may retransmit these to us when you revisit our website, depending on the lifespan of the cookie.

What cookies do we use? 

We differentiate between two categories of cookies: (1) functional cookies which are necessary for the functionality of our website and (2) optional cookies. These are used for website analysis and marketing purposes. The following tables contain a detailed description of the optional cookies we use:

Subject to your consent 

We only use optional cookies if we have obtained your prior consent (Art. 6(1)(a) General Data Protection Regulation). When you visit our website for the first time, a banner will appear asking you to give us your consent to the setting of optional cookies. If you consent, we will place a cookie on your computer and the banner will not appear again as long as the cookie is active. After expiration of the cookie’s lifespan, or if you actively delete the cookie, the banner will reappear the next time you visit our website and will again ask you for your consent.

How to prevent the setting of cookies 

Of course you may use our website without any cookies being set. In your browser, you can configure or completely deactivate the use of cookies at any time.

Check out the Help menu of your browser to get assistance.

This may, however, lead to a restriction of the functions or have adverse effects on the user-friendliness of our Website.

Google Analytics 

On our Website we use Google Analytics, a web analysis service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (hereinafter “Google”). Google will analyse your use of our website on our behalf. To this purpose we use, among others, the cookies described in more detail in the above table. The information collected by Google in connection with your use of our website (for example the referring URL, our webpages visited by you, your browser type, your language settings, your operating system, your screen resolution) will be transmitted to a server of Google in the USA, where it will be stored and analysed. The respective results will then be made available to us in anonymised form. Your usage data will not be connected to your full IP address during this process. We have activated on our Website the IP anonymising function offered by Google, which will delete the last 8 digits (type IPv4) or the last 80 bits (type IPv6) of your IP address. Moreover, Google is certified under the EU-US Privacy Shield, which ensures that an adequate level of data protection is maintained with respect to the processing of data by Google in the US. You may revoke your consent to the use of web analysis at any time, either by downloading and installing the provided Google Browser Plugin or by amending your browser cookie settings. Both options will prevent the application of web analysis only as long as you use the browser on which you installed the plugin and do not delete the opt-out cookie. Further information on Google Analytics is available in the Google Analytics Terms of Use, the Privacy and Data Protection Guidelines of Google Analytics and in the Google Privacy Policy.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. 

The Google Analytics tracking code implemented on this website supports display advertising. The remarketing function is used for Google Analytics display advertising on this website.

The ads are displayed on the websites by third-party providers including Google. The combined use of first-party cookies (e.g. Google Analytics) and third-party cookies (e.g. DoubleClick cookies) enables us to personalise, adapt and optimise the ads we display on this website based on your previous visits. You can use the Ads Preference Manager to deactivate Google Analytics for display advertising and adapt ads in the Google Display Network. The following Google AdWords functions are used on this website:

• Remarketing

• Interest categories

• Similar target groups

• Other types of interest-based advertising

We use these Google AdWords functions in order to make visitors to this website aware of websites of third-party providers or to address internet users with specific interest profiles, based on their internet usage. We do not gather personal information with our cookies, remarketing lists or other anonymous IDs.

Use of contact forms 

You can contact us directly by using the contact forms available on our website. In particular, you may provide us with the following information:

• Name, surname and title

• Address (Street, Postal Code, City)

• Country

• Contact data (e.g. e-mail address, phone number)

• Message

We collect, process and use the information you provide via the contact forms exclusively for the processing of your specific request.

Subscription to our newsletter 

You may subscribe to receive our newsletter from our website. Based on your prior consent, we will collect and use the email address you indicate for providing you with the newsletter (Art. 6(1)(a) General Data Protection Regulation).If you wish to receive a customised newsletter, you may, on a voluntary basis, provide us with the following additional information:

• Name and surname

• Title

• City, Country

• Subject(s) of interest

For subscription to our newsletter we use the so-called double opt-in procedure. After you subscribe to the newsletter, we will send you a message to the indicated email address asking for your confirmation. If you do not confirm your subscription, your subscription will automatically be deleted. In order to prevent any misuse of your personal data, we will log your subscription and confirmation, filing the IP address you use when subscribing, the time of your subscription and confirmation, the messages sent by us regarding your subscription, and the wording of your subscription and confirmation.

You may revoke your consent to receive our newsletter at any time with future effect. To declare that you wish to unsubscribe, you may use the respective link included in all newsletters, or refer to the contact details at the end of the privacy statement.

Use of Facebook, Google+, LinkedIn Twitter Plugins 

We use so-called social plugins (“plugins”) from the social networks Facebook and Google+ and the microblogging services Twitter and Instagram on our website. These services are provided by the following companies: Facebook Inc., Google Inc., Twitter Inc. and Instagram LLC (“providers”).

• Facebook (socialmedia)

Data protection for the use of Facebook plugins (like button) 

On our pages, plugins from the social network Facebook, provider Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA, are integrated. You can recognise the Facebook plugins on the Facebook logo or the “Like-Button” on our page.

When you visit our pages, the plugin creates a direct connection between your browser and the Facebook server. Facebook will be informed that you have visited our site with your IP address. If you click the Facebook “Like button” while you are logged in to your Facebook account, you can link the content of our pages to your Facebook profile. This allows Facebook to associate the visit of our pages with your user account. We would like to point out that as a provider of the pages we do not receive any knowledge of the content of the transmitted data as well as their use by Facebook. For more information, see Facebook’s Privacy Statement.

If you do not want Facebook to associate the visit of our pages with your Facebook user account, please log out of your Facebook user account.

LinkedIN (socialmedia)

Data privacy statement for the use of LinkedIn 

Our website utilises features of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. A connection to LinkedIn servers is formed for any access to our website that includes functions from LinkedIn. LinkedIn is informed that you visited our website with your IP address. If you click the LinkedIn “Recommend” button and are logged in to your LinkedIn account, LinkedIn is able to connect your visit to our website with you and your user account. We advise you that as the operator of this website, we have no knowledge of the content of the data transmitted to LinkedIn or how it is used.

You can learn more by consulting LinkedIn’s privacy policy at their website.

Privacy Statement for the Use of Twitter 

Functions of the Twitter service are integrated on our website. These functions are offered by Twitter Inc., Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA. Through the use of Twitter and the “Re-Tweet” the web pages your visits are linked to your Twitter account and made known to other users. This data is also transmitted to Twitter.

We point out that we, as providers of the sites, have no knowledge of the content of the transmitted data and use of it through Twitter. For more information, see http in the privacy statement of Twitter: twitter.com/privacy

Your privacy settings on Twitter can be changed on your Twitter account.

User Surveys 

We sometimes conduct user surveys on our website. Participation is voluntary, of course. We use functional cookies to carry out the user surveys. The technical information recorded by the user survey is the same information that is recorded when users visit the website (see above). Your responses submitted during the user survey will not be linked to your personal data such as your IP address.

Processing of data outside the EU/the EEA 

Your data will partly be processed in countries outside the European Union (“EU”) or the European Economic Area (“EEA”). The respective countries may have a lower data protection level than European countries. In such cases, we will ensure that a sufficient level of protection is provided for your data, e.g. by concluding specific agreements with our contractual partners , or we will ask for your explicit consent to such processing.

Information regarding your rights 

You have the following rights according to applicable data privacy laws:

• right of information about your personal data stored by us;

• right to request the correction, deletion (provided that we are not legally obliged to keep the data) or restricted processing of your personal data;

• right to object to a processing for reasons of our own legitimate interest, public interest or profiling, unless we are able to prove that compelling, warranted reasons overruling your interests, rights and freedom exist, or that such processing is done for purposes of the assertion, exercise or defence of legal claims;

• right to data portability;

• right to file a complaint with a data protection authority;

• you may revoke your consent to the collection, processing and use of your personal data at any time with future effect. For further information please refer to the chapters above describing the processing of data based on your consent.

If you wish to exercise your rights, please address your request on the contact form on the website or to our company data protection officer whose contact details are given below.

Contact Details 

If you have any questions regarding our data privacy you can get in touch with our company data protection team at the following address: admin@greybearconsultancy.com 

Requests and complaints 

If, as the data subject, you do not agree with the way in which Grey Bear Consultancy Ltd. or persons at Grey Bear Consultancy Ltd. process your data and wish to inform the data protection officer directly, please use the following email address:

admin@greybearconsultancy.com 

You can only reach our data protection officer at this email address. The data protection officer is obliged to keep your identity confidential. Should it come to the conclusion that your identity could be inferred in the course of clarifying a complaint, the data protection officer will point this out to you in advance and, if necessary, ask you to release him from his obligation to secrecy.

Data Protection Supervisory Authority 

You may address questions and complaints also to the UK’s independent data protection authority:

Information Commissioner’s Office

Wycliffe House, Water Lane

Wilmslow, Cheshire

SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Alternatively the authority can be emailed through their website https://ico.org.uk/ 

Amendment of Privacy Statement 

We may update our Data Privacy Statement from time to time and we will publish these updates on our website. They become effective upon publication so we recommend you regularly visit the site to keep yourself informed on possible amendments.

This Data Privacy Statement was last updated on 18th December 2018.

Registered Company Name:

Grey Bear Consultancy Limited

Company Registration Number: 11101618

VAT Number: 283626090